Privacy Policy

Last Updated: September 26, 2025

Welcome to WHS Nairobi 2026 (the “Site”). This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit or interact with this Site. By using this Site, you consent to the terms outlined below.

Information We Collect

Personal Information You Provide: name, email address, organization, phone number, or any other details you submit through forms (e.g., registration, contact forms, or newsletter sign-ups).
Automatically Collected Data: IP address, browser type, device information, pages visited, and analytics data through cookies or similar technologies.
Third-Party Data: information shared with us via third-party logins or integrations, where permitted.

How We Use Your Information

Deliver and maintain the Site’s functionality
Respond to your inquiries and provide requested services
Register participants and manage events
Send updates, newsletters, and marketing content (only if you opt in)
Conduct analytics to improve user experience
Ensure security, detect fraud, and comply with legal obligations

Legal Basis for Processing (GDPR)

If you are located in the EU/EEA, we process your data based on one or more of the following legal grounds:

Consent: where you have provided explicit consent
Contract: when processing is necessary to fulfill an agreement
Legal Obligation: to comply with legal requirements
Legitimate Interests: to operate, improve, and secure our services

Cookies & Tracking

We use cookies and similar technologies to personalize your experience and analyze site performance. You can manage or disable cookies in your browser settings, but some features may not function properly without them.

Data Sharing

We do not sell your data. We may share information with:

Service providers (e.g., hosting, analytics, email services)
Regulatory or legal authorities when required by law
Partners or successors in case of mergers or asset transfers

Data Retention

We retain your information only as long as necessary for the purposes described or as required by law. Data no longer needed is securely deleted or anonymized.

Data Security

We use industry-standard safeguards, including encryption and access controls, to protect your information. However, no method of transmission over the internet is 100% secure.

International Data Transfers

Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place in compliance with the Kenyan Data Protection Act and GDPR.

Your Rights

You may have rights to:

Access, correct, or delete your personal data
Restrict or object to processing
Request data portability
Withdraw consent where processing is based on consent

To exercise these rights, contact us using the details below.

Children’s Privacy

This Site is not intended for users under 13 years of age (or the minimum legal age in your jurisdiction). We do not knowingly collect data from children.

Changes to This Policy

We may update this policy from time to time. Significant changes will be posted on this page, and where required, we will seek your consent.