Terms and Conditions
Registration Refund & Cancellation Policy
1. General
By completing the registration and paying the corresponding fee, participants agree to abide by these Terms & Conditions as set by the World Health Summit Regional Meeting 2026 Secretariat, hosted by The Aga Khan University.
2. Cancellation by Participant
3. Refund Policy
3.1 Refund Timeline
Refunds will be made according to the following schedule:
- Up to 90 days before the event: 80% refund of the registration fee.
- Between 90 and 60 days before the event: 50% refund of the registration fee.
- Between 60 and 30 days before the event: 25% refund of the registration fee.
- Less than 30 days before the event: No refund will be issued.
3.2 Non-Refundable Fees
- Administrative/processing fees are non-refundable.
- Bank charges, currency conversion fees, or transfer fees incurred during payment or refund are the responsibility of the participant.
3.3 Refund Method
Refunds will be processed via bank transfer method. Please allow 30 working days for processing.
4. Substitutions
Participants who cannot attend may nominate a substitute attendee from the same organization at no additional cost, provided written notice is submitted at least 14 days before the event.
5. No-Show Policy
Participants who do not attend the event and do not cancel in accordance with the policy will not receive any refund.
6. Event Modification or Cancellation by Organizers
6.1 Event Modification
The organizers reserve the right to modify the programme, speakers, or venue due to circumstances beyond their control. Such modifications do not entitle participants to a refund.
6.2 Event Cancellation
In the event that the organizers cancel the meeting entirely, participants will receive a full refund of the registration fee. The organizers are not liable for additional costs incurred by participants (travel, accommodation, etc.).
7. Force Majeure
No refunds will be issued for cancellation, delays, or modification of the event caused by circumstances beyond the organizers’ control, including but not limited to: natural disasters, public health emergencies, civil unrest, government regulations, or force majeure situations.
In such cases, the organizers may offer credit for future WHS or WHS Regional meetings at their discretion.
8. Transfer of Registration to Future Events
If the event is postponed, all registrations will be automatically transferred to the new event dates, and a refund option will be provided.
9. Acceptance of Terms
Completing the registration and submitting payment constitutes the participant’s acceptance of these Terms and Conditions.